UHD / Administration and Finance / Budget Office / Timeline: Budget Planning, Development, and Load

Timeline: Budget Planning, Development, and Load

The UHD budget planning and development timeline is based on whether it is a year state legislators will meet.

Whether it is a legislative year or not, the University Budget Advisory Committee’s (UBAC) first meeting of the budget planning and development cycle for the next fiscal year budget typically convenes in November. Subsequent meetings are arranged, lasting through February or April.

In legislative years (January of odd calendar years):

UBAC meetings last through April, while the legislature’s regular session concludes in May. State agencies and institutions of higher education must wait for final state appropriation amounts for the next two fiscal years (biennium) to be communicated, which may occur in June, at the earliest. University budget plan and tables are due to UH in July.

The UHS Board of Regents considers budgets for the upcoming fiscal year in August.

In non-legislative years (January of even calendar years):

UBAC meetings last through February. The university already knows the state appropriation amounts for the upcoming fiscal year since it was determined during last year’s legislative session. Revenue and expense budget adjustment data entry in Hyperion for the upcoming fiscal year occurs in the month of March. University budget plan and tables are due to UH in April.

The UHS Board of Regents considers budgets for the upcoming fiscal year in May.

Even Fiscal Year Budget Development Cycle

First fiscal year of the biennium

Example: FY2008 budget cycle, first fiscal year of FY2008-FY2009 biennium

October

Units submit capital facilities requests for upcoming fiscal year via DocuSign

November

First UBAC meeting

January

Units submit initiative budget requests for upcoming fiscal year to division level

April

Last UBAC meeting

UBAC sends recommendations to the President

May

Budget development data entry in Hyperion starts for upcoming fiscal year

June

Budget Office balances UHD’s budget in Hyperion

July

Budget Office submits UHD’s budget plan and tables to UHS

Budget Office sends upcoming fiscal year budget reports to divisions

Budget Office loads budgets from Hyperion into PeopleSoft Finance

HR loads job data from Hyperion into PeopleSoft HRIS

August

UHS Board of Regents consider budgets for fiscal year starting 9/1

Odd Fiscal Year Budget Development Cycle

Second fiscal year of the biennium

Example: FY2009 budget cycle, second fiscal year of FY2008-FY2009 biennium